Rental Manager VR is designed for easy use by Vacation Rental Owners and Real Estate managers. View current bookings on the calendar, calculate rental fees, send pre-formatted email to one or all guests. Create custom MS Word mail merge documents. Send update email for new rentals or cancelations easily.

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Mail Merge


The "Mail Merge" form is accessed from the "Guest Register".

MS Word has many features for performing mail merges but they become confusing or are difficult to apply to only a select number of records in the database. The "Mail Merge" form is intended to provide a solution. The "Mail Merge" form allows you to select a "merge" document from your computer and merge selected records to create a new "merged" document.

  MS Word Mail Merge Form

Step One:

Select a Merge Document: You must select a document in your computer to which you want to perform the mail merge. Click the "Select Merge Document" button to explore your computer for documents. If you have already performed a merge with a document using the "Mail Merge" form the file name of the document will be displayed in the drop down list labeled "Select a Merge Document". If a document a name appears in this list that you want to remove. Select it and then click the "Clear Item" button. The complete path to the file you select will appear in the "Selected Document" box.

Step Two:

When the "Mail Merge" form is initially accessed from the "Guest Register" the current guest is entered in the "Selected Guest" list for you. If you wish to mail merge multiple guests or a different guest than the one displayed, click the "Select Guest Records" button. The "Search" form will be displayed. Perform a search using the options described in the help page for the "Search" form.

When the search is completed the list will display the results with a checked box next to each item in the search results. If there are guests in the search results list that you do not want to include in the mail merge, deselect that guest by removing the check from the check box beside that guest.

Click the "Merge Records" button to return to the "Mail Merge" form. The selected guests will be displayed in the "Selected Guest" list.

Step Three:

Click the "Preview" button to merge the records to a new Microsoft Word document. The resulting merged document is displayed normally in Microsoft Word. Edit, Print or save the document created as desired.

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