Rental Manager VR is designed for easy use by Vacation Rental Owners and Real Estate managers. View current bookings on the calendar, calculate rental fees, send pre-formatted email to one or all guests. Create custom MS Word mail merge documents. Send update email for new rentals or cancelations easily.

Rental Manager VR

Site Map * Download * Purchase * Contact Us

Import Guest


The "Import Guest" form is accessed from the "Guest Register". This form is used to import guest information into the "Guest Register" and was designed to be used with form based web page.

If you have a web site for your property or real estate company, have your webmaster name the input fields to those shown below. The form must output the fields into the e-mail you receive on separate lines as shown. When you receive an e-mail from a prospective guest via a correctly constructed form, the guest information can be transferred to the "Guest Register" by following the steps in the tutorial at the bottom of this page. This should eliminate misspelling the guests name, typing in the wrong telephone number and other common errors that can occur when getting the guest information over the telephone. It also saves a lot of typing.

If the guest types in their own information on the form on the web page. Copy the information provided by them from the e-mail you receive (copy the entire e-mail even if some fields are missing or blank) and paste it into the "Import Guest" form. Then click the "Import" button to display the new guest in the "Guest Register".


Advanced: The fields shown in the image above are the only fields that will import to the "Guest Register". You can have more fields in the form on your website and the extra fields will not effect the ability to import a guest. The HOUSENAME: field must exactly match the property name in the house database for it to import from the form. Use a list box in the form containing the property name(s) to prevent the guest from misspelling the name of the property. Use a "State" list box that outputs the two digit state abbreviation as the program only allows a two digit input into that field.


You received this e-mail from a form on your website, from a prospective guest.
Select the text from here to the end of the page:

HON: mr. and mrs.
LNAME: Public
ADDONE: c/o Texas Dept. of Prisons
ADDTWO: San Quentin Cell 5 Block 12
HOMEPHONE: 1-222-123-4321
WORKPHONE: 0-223-222-5555
CITY: San Quentin
COMPANY: Texas Dept. of Prisons
HOUSENAME: A Sweet Heart Cottage

Comments: I am a guard at the prison and am getting married on the first of March. I would like to begin planning my honeymoon and would like a price quote a a brochure if possible. If you call either of the telephone numbers listed one of the inmates will answer and come get me or you can leave a message with them that I might not get. The best way to contact me is by e-mail which I am able to check each day between 2 - 4 PM during my exercise period in the prison library.
Do you really think this guy could be a guard?

Tutorial continues:

  1. Hold the "Ctrl" (control) button and press the "C" key once to copy the selection.
  2. Click the button on the "Guest Register" to display the "Import Guest" form.
  3. Hold the "Ctrl" (control) button and press the "V" key once to paste the copied text into the "Import Guest" form.
  4. Click the "Import" button at the bottom of the form or press the "Enter" key.
  5. The pasted guest information is now displayed. The guest is not saved to the database nor have the rental fees been calculated at this point.
  6. "No Rental" is the default "Guest Status" option you may wish to change it to "Blacklisted" in this case.
  7. Click the "Calculator" button.
  8. If "A Sweet Heart Cottage" is not a property name in your house database you will receive a prompt at this point.
  9. Click OK.
  10. Click the "Guest Register" button to return to the "Guest Register".
  11. The calculated "Itemized Fees" will be displayed.
  12. Click the "Save Guest" button.
Guest Search * Calculator * Rental Property Information * Default Values * E-mail Template * Contact Us
Import Guest * User Preferences * MS Word Merge* E-mail Selection * E-mail Signature