Rental Manager VR is designed for easy use by Vacation Rental Owners and Real Estate managers. View current bookings on the calendar, calculate rental fees, send pre-formatted email to one or all guests. Create custom MS Word mail merge documents. Send update email for new rentals or cancelations easily.

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Calendar

 

The "Reservation Calendar" form can only be accessed from the "Guest Register" or the "Rental Property Information" form. This form can be very useful when checking for available dates for a prospective renter or just to see who is scheduled to arrive or depart during a specific month. The calendar will automatically display the current property and month of the current guest shown in the guest register when you access it. The reservations for only one property may be viewed at a time.

The calendar will only display dates that have been saved as "Booked" or "Tentative". The "Rental Calendar" does not display guests that are "Black Listed" or selected as "No Rental".

 

Reservation Calendar

 
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Date Conflict:

These are dates that are reserved by more than one guest at the same time. Since you don't want to "double book" the property it is a good idea to check the calendar after adding a guest. Holding the mouse cursor over the conflicting date will show you BOTH of the guest names that have reserved that date.

 

Not Booked:

Available dates we hope someone wishes to reserve.

 

Tentative Dates:

Dates reserved as tentative. (Someone has reserved the dates but has not confirmed the rental)

 

Booked Dates:

Confirmed dates.

 

Realtor Dates:

As a Home Owner input Realtor dates into the guest register by: (If this program is used by the homeowner this is intended to show those dates booked for guests by the Real Estate agent)
As a Real Estate Agent (If this program is used by a real estate agent no "Realtor Dates" will be used follow the "Owner Dates" procedure below to add guests booked by the "Owner")

  1. Click the "New Guest" button on the "Guest Register" form.
  2. Type "Realtor" into either or both of the "First Name" and/or "Last Name" fields.
  3. Select "Tentative" or "Booked".
  4. Select the "Arrival" and "Departure" dates on the "Guest Register" form.
  5. Click the "Calculator" button and select a property name.
  6. Click the "Guest Register" button and answer "Yes" at the prompt to display changes.
  7. Click the "Save Guest" button on the "Guest Register" form.
  8. The calendar will now display the dates with a blue background unless a "Date Conflict" is noted.
 

Owner Dates:

As a Home Owner or Real Estate agent input dates into the guest register by: (These are dates when the "Owner" will be working on, or staying at the property)

  1. Click the "New Guest" button on the "Guest Register" form.
  2. Type "Owner" into either or both of the "First Name" and/or "Last Name" fields.
  3. Select "Tentative" or "Booked".
  4. Select the "Arrival" and "Departure" dates on the "Guest Register" form.
  5. Click the "Calculator" button and select a property name.
  6. Click the "Guest Register" button and answer "Yes" at the prompt to display changes.
  7. Click the "Save Guest" button on the "Guest Register" form.
  8. The calendar will now display the dates with a green background unless a "Date Conflict" is noted.

Other features of the calendar:

  1. Select a property from the property drop down list.
  2. Select a month and year for the calendar you wish to display using the date selector or typing in a desired date.
  3. The calendar will automatically display all "Owner", "Realtor", "Tentative", "Booked" and "Conflicting" dates in different colors on the calendar as described above.
  4. Moving your mouse over any reserved date and pausing will display the name of the guest that has the reservation.
  5. The "Select a Guest" drop down list contains the last name, first name, arrival and departure dates for all guests with reservations for the month displayed on the calendar. Clicking on a guest's name in this list will display them in the "Guest Register".
  6. The "Close" button closes this form.
  7. The "Print" button prints the calendar as you see it on your screen.

 

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